Office help for Estevan contractors. From the first email to the filing.

Your crew already sends you photos, notes and hours. We put a small helper on each step of the job, so your paperwork gets filled in as the day goes. You check it before anything goes out.

Book a free consultationText us (639) 638-7403

How it works

One job, start to finish. A helper on every step.

You keep your forms and the group chat you use now. We look at how a job moves through your office and put a small helper on each step that eats your evenings.

  1. First thing

    The inbox

    A customer emails about a job. A supplier sends a bill.

    Your helperSorts what came in and drafts the replies for you to send.

    From Gmail Ou Into Gmail Ou

  2. Before the job

    The quote

    You walk the job and take a few photos.

    Your helperPuts your notes on your own quote form. You set the price before it goes to the customer.

    From WhatsApp Into QuickBooks Xero Google Docs

  3. They say yes

    Booking it in

    The customer wants to start next week.

    Your helperPencils the job into your calendar and drafts the note to your crew.

    In Google Calendar WhatsApp

  4. 7:00 AM

    The safety briefing

    Toolbox talk at the tailgate. Someone snaps the sign-in sheet.

    Your helperFills in your briefing form from the photo and asks about any blank line.

    From WhatsApp Into Google Docs Google Drive

  5. 10:30 AM

    Materials run

    Someone grabs supplies and takes a picture of the receipt.

    Your helperLogs the receipt against the job.

    From WhatsApp Into QuickBooks Xero

  6. 2:15 PM

    Extra work

    The client asks for one more thing while you are there.

    Your helperAdds it to the job, so it makes it onto the bill.

    From WhatsApp Slack Into Google Sheets QuickBooks

  7. 4:30 PM

    Hours

    The crew texts their hours from the truck.

    Your helperPuts each line on your timesheet. If an end time is missing, it asks.

    From WhatsApp Telegram Into Google Sheets QuickBooks

  8. 6:40 PM

    The daily report

    Everyone heads home.

    Your helperWrites up the day on your report form.

    From WhatsApp Slack Into Google Docs Google Drive

  9. Job done

    The invoice

    The last of the work is finished.

    Your helperDrafts the invoice with the hours, the extra work and the materials. Once you check it, it goes into QuickBooks, Ariba or whatever system you already use.

    In QuickBooks Xero Ar

  10. Two weeks later

    Getting paid

    The invoice is still open.

    Your helperDrafts a polite reminder for you to send.

    In Gmail Ou

  11. After

    Filing

    The paperwork for the job needs a home.

    Your helperFiles the signed forms with the job once you have checked them.

    In Google Drive Dropbox

Nothing goes to a customer, a crew member, your books or a file until you check it.

The apps you already use

It works where your work already lives.

Your crew keeps the chat app they like. Your books stay in the software you pay for. The helper sits in between and does the typing. We connect it to your accounts during setup and test it with you before it goes live.

Where your crew talks

  • Text messages
  • WhatsApp
  • Slack
  • Telegram
  • Microsoft Teams

Email and calendar

  • Gmail
  • Outlook
  • Google Calendar

Files and forms

  • Google Drive
  • Google Docs
  • Google Sheets
  • Excel
  • Dropbox
  • PDF

Where the money goes

  • QuickBooks
  • Xero
  • SAP Ariba

Don't see yours? Ask us. We will tell you straight if it can be connected.

6:40 PM

Two ways tonight goes.

Without help

You get home, eat, then open the group chat. You scroll back for the hours. You type up the safety sheet. The invoice waits for the weekend.

With a helper

The drafts are waiting when you sit down. You fix one line, check the rest, and the invoice goes into QuickBooks. Then you put the phone down.

Office work

If your office types it, a helper can take a first pass.

We build each helper around the way your business already runs. Start with the one job that takes the most time, then add the next when you are ready.

  • Email replies
  • Quotes
  • Scheduling
  • Supplier orders
  • Receipts and expenses
  • Timesheets
  • Safety briefings
  • Daily reports
  • Change orders
  • Invoices
  • Payment reminders
  • Filing

Where we work

We come to you in Estevan.

We visit on site anywhere in Saskatchewan. We sit down at your shop or office, look at the forms you fill in every week, and show you where a helper fits. Outside the province, we set up remotely.

Questions people ask

Straight answers.

Do you come to Estevan?

Yes. We visit on site anywhere in Saskatchewan, Estevan included. Outside the province, we set up remotely.

Does my crew need a new app?

No. Your crew keeps sending job notes the way they do now, in the chat app they already use. We go through your setup with you before anything starts.

Does it send anything on its own?

No. Your helper drafts the paperwork. You check it and fix anything first. Nothing goes to a client, a crew member, your accounting software or a file until you approve it.

What does it cost?

For our first clients, some simple builds are $0 up front. Bigger builds are quoted before we start. Then a monthly subscription, as low as $25 a month for a team of 1 to 10, with actual use affecting cost. We explain it before you start.

Show us one form you fill in every week. We will show you where a helper fits.

The first chat is free. Book a time, or text us.

Book a free consultationText us (639) 638-7403

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